How to Properly Format an Employment Verification Letter
By Art Gib
If you are an employer, you probably know how important employment verification can be when it comes to the success of your company. In this day and age, it has become a necessity to investigate potential employees before hiring them.
Part of this is verifying an applicant's prior employment claims. By conducting this sort of background check, you can ensure that the applicant is telling the truth about previous work experience and education.
When you need to conduct a background check to verify an applicant's claims of employment, you can use a simple employment verification letter. From company to company, these letters may differ. There are some companies that need only to verify that an applicant has been truthful about their previous employers. Other companies will want to make sure that the quality of the applicant's work, expertise, and skills are that which they have claimed them to be.
If you are going to use this verification letter, you should know how to build a professional letter properly.
First, when constructing one of these letters, you will need the proper format. You will want to start with the full block format for verification letters. On the left side of your letter header, you will want to make sure that you have the return address. This is an important step, as you will want to make sure that the information you need gets to the right address.
Below the return address, make sure you have the date. You may include your reference line if you wish, but this step is optional. After you have the header properly constructed, start your letter. Make sure everything stays to the left, as you do not want paragraph indentations for a business letter. Always make your closing signature to the left side as well.
In the body of the letter you will want to state your name, job position, and your job position in relation to the employee or applicant in question. You will want to then state the applicant's information so that it can be verified.
If you are inquiring about a present employee, try to make the last paragraph as positive as possible about the individual. Always remember to keep your letters professional and never personal. There is no room for gossip in the professional world!
If you have an email address, you will most likely want to add that into the letter. You can get a quicker response with an email address.
About the author
Triad Consultants (http://triadcon.com) is an employment screening provider offering employment verification for hiring managers and other employers. Art Gib is a freelance writer. from http://www.FreeArticlesAndContent.com
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